Officers – Cutweb Internet Boating Club

Commodore

To represent the organisation at official functions.
To set the overall annual committee agenda (consistent with the views of members).
To assist the committee in setting and achieving the goals and objectives of the organisation.
To preside at meetings when available to do so. (Usually on-line).
To represent Cutweb at AWCC and IWA or similar organisations to which the club may be affiliated and attend regional meetings.
To welcome new members to the club by whatever means is appropriate.

Secretary

To provide a postal address and deal with all non-electronic communications
which come to the club via that address.
To receive electronic communications from other organisations (AWCC, IWA) and
distribute their contents to the Commodore and relevant recipients within
the club.
To draft communications for internal and external publication.
To distribute those communications as necessary after content is by the
committee.
To arrange the third party insurance required to cover any events the club may
wish to hold (Currently obtained through IWA).

Approximate time required: 1-2 hours per week averaged out across a year.

Treasurer

To manage the on-line bank account.
To manage the Paypal account.
To process subscription payments.
To pay cheques into current account.
To pay for any items required by the club or reimbursing club officers who
do so from their own funds.
To prepare end of year account balance sheet for AGM.
To pay annual membership fees to organisations to which the club is affiliate.
To provide a postal address for Cutweb financial communications.

Approximate time required: 1 – 2 hours per week.

Membership Secretary

To maintain an up to date database of members, their addresses, email address and boats.
To manage the AGM Yahoo mailing list, inviting members as necessary and deleting ex-members when they leave the club.
To accept email applications from potential members and provide them with information about the club and procedure for joining.
To send a Yahoo invitation to join the Yahoo Cutweb Group, a welcoming email, AWCC membership card, CIBC window sticker and letter showing what information the club holds on them on receipt of confirmation of payment from a new member.
To post a reminder, at the end fo the year, that renewals are due on the mailing list.
To send, in the new year, reminders to all members who have not renewed their membership send a second and third reminder as necessary.
To remove lapsed members from the Yahoo mailing list, Yahoo AGM list and database.
To liaise with the Treasurer to maintain a supply of AWCC membership cards and window stickers.
To monitor the mailing list for spam and compromised accounts, putting members on and removing from moderation as necessary.
To print and post membership cards to all members as they renew their memberships.

Approximate time required: 1 hr per week for 46 weeks and 2 hrs a week for 6 weeks (October – January)

Committee Members

Voluntary Webmaster

Any skill level of web design and FTP from basic knowledge to professional expertise would be acceptable.

To liaise with the committee with regard to maintaining and updating the
club website as and when required.